Announcing the Winner of the Best Innovative Environmental Health Solution Award 15th November 2019 RIAMS Housing Resources Available Through RHE 14th November 2019 RIAMS Keeping Pace: Housing Training with RHE 13th November 2019 Training Anti-social Behaviour: Building a Strong Foundation 12th November 2019 RIAMS Sponsoring the CIEH Excellence Awards 11th November 2019 RIAMS Introduce Successful Commercialisation Strategies 5th November 2019 RIAMS Analysing the RIAMS Product Survey Results 5th November 2019 RIAMS Introducing RHE Housing Month 1st November 2019 RIAMS Get Involved - Statutory Nuisance Survey 2019 1st November 2019 RIAMS The Effects of Unaffordable Housing on Mental Health 31st October 2019 RIAMS Sponsoring the Best Innovative Environmental Health Solution Award 31st October 2019 RIAMS Have you ever wanted to submit pictures through The Noise App? 30th October 2019 The Noise App One Month to go Until the RHE Housing Conference 30th October 2019 Training Announcing the Winner of the RIAMS Product Survey 2019 30th October 2019 RIAMS Arrange Your Free Demo Today 29th October 2019 Reportable Establishing Liability of Privatised Inspectors 29th October 2019 RIAMS New Health and Safety Direct Package Now Available 24th October 2019 RIAMS Bristol City Council Win at the Noise Oscars 2019 24th October 2019 The Noise App What is Whitedocs? 23rd October 2019 Whitedocs Confirming Discretionary Powers of the First-tier Tribunal 23rd October 2019 RIAMS Reviewing The Housing App Focus Group 22nd October 2019 RIAMS Have You Booked Your Place at One of Our RIAMS User Groups? 21st October 2019 RIAMS Anti-social Behaviour Resources from RHE  16th October 2019 RIAMS The John Connell Awards 2019 15th October 2019 The Noise App Brexit Preparations 10th October 2019 RIAMS

Benefits of Using RIAMS: Uploading Content

10th December 2018 RIAMS

In this week’s edition of the ‘Benefits of using RIAMS’ series, we are focusing on how you can upload your own content to RIAMS and discussing, with a case study, why some councils choose to make great use of this feature.

Content can be uploaded to RIAMS by a senior user. File types that can be uploaded include URL links and document formats (up to a file size of 25mb) including Word, Excel, PDF, PPT, JPG, PNG, TIF, RTF, TXT, WMV, SWF/FLV, MPEG and MOV files.

There is a quick refresher at the bottom of this news item covering how to add documents and links to RIAMS.

We spoke to Shropshire Council about uploading content to RIAMS, why they use this feature and how it’s helped them. This is what they had to say.

“We have been uploading documents to RIAMS Libraries for over a year, almost since the start of our subscription and we have found RIAMS to be a very useful platform to share information amongst teams and with customers.

“Creating folders and uploading our documents has allowed officers to quickly access all procedures for a specific task, for example, detention and seizure of food.

“Communication between teams has also been improved, which has been particularly useful as we use agile working. We recently set up a private community to further improve communication. One of the biggest benefits has been document control which helps to prevent our officers using out of date content.

“We also make good use of the RIAMS Connect feature which has been an efficient way to create web page content.”

If there are any features in addition to those below you’d like us to highlight, please don’t hesitate to get in touch with us on kwright@rheglobal.com or call 01239 711793.

Other blogs in this series:
One-stop Shop for You and Your Team (published on 12 November)
Regularly Reviewed Content (published on 19 November)
Improving Consistency (published on 29 November)
Sharing Information (published on 3 December)
Uploading Content
Accrue CPD (to be published on 17 December)

Adding Documents
1. Click on Add Document(s)
2. Click Browse to choose documents from your computer
3. RIAMS will let you know that your documents are being uploaded
4. Click the ‘Document’ drop down
5. In the Publisher field, select Add Another Organisation and type in your Organisation name
6. Remember to include a document review date. This ensures that a notification will get sent when it’s time for you to check this content still applies
7. Under ‘Notification’, you can opt to trigger a notification to the other users on your account by ticking the box
8. If you are uploading multiple documents and you want to copy all the details from the first document, click ‘Apply information from the first document to all documents uploading check the box below..’
9. The bin icon will remove any documents you want to cancel
10. Click Upload to add the documents to RIAMS (Note: if it is a large document then it may take several minutes to complete the upload)

Creating a link
1. Click on Add Link
2. Click ‘Document Link’ and fill in the information
3. In the Publisher field, select Add Another Organisation and type in your Organisation name
4. Remember to include a document review date. This ensures that a notification will get sent when it’s time for you to check this content still applies
5. Under ‘Notification’, you can opt to trigger a notification to the other users on your account by ticking the box
6. Click Upload to add the document to RIAMS (Note: if it is a large document then it may take several minutes to complete the upload)